Bay Village Council Special Meeting Minutes 2-25

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City of Bay Village

Council Minutes, Special Meeting
Council Chambers 9:10 p.m.

Dwight Clark, Councilman-at-large, presiding

Present:

Absent:

Others
Present:

February 25, 2013

Clark, Lee, Lieske, Miller, Tadych, Mayor Sutherland

Mr. Koomar, Mr. Young

Law Director Ebert, Finance Director Mahoney, Police Chief Wright
Community Services Director Bock, Service Director Galli, Operations
Manager Landers, Recreation Director Enovitch.

Mr. Clark called the Special Meeting of Council to order at 9:10 p.m. in the Council Chambers
with the Pledge of Allegiance led by Councilwoman Karen Lieske, Ward 3, and roll call.

Motion by Tadych to appoint Councilman-at-large Dwight Clark as presiding officer of this
meeting of Council in the absence of President of Council Paul Koomar.

Motion passed 5-0.

Mr. Clark called for a reading of the Minutes of the Special Meeting of Council held February
11, 2013. Mr. Miller MOVED to dispense with the reading and accept the minutes as prepared
and distributed. Motion carried 5-0. Mr. Clark called for a reading of the Minutes of the Cahoon
Memorial Park Trustees held February 11, 2013. Mr. Miller MOVED to dispense with the
reading and accept the minutes as prepared and distributed. Motion carried 5-0.

MISCELLANEOUS/ANNOUNCEMENTS

Mayor Sutherland stated that she has a copy of the new Bay Village 2012 Recycling Report.
Almost 9500 tons of material were recycled last year, an increase of 500 tons over the previous
year. The Mayor stated that there is an interesting graph in the report showing the recycling
going up and the material to the landfill going down.

The City of Bay Village has been awarded the 2013 Tree City USA Designation.

Bay High School Junior Elizabeth Auckley is the new Division 2, One Hundred Meter Butterfly
State Swimming Champion. The Mayor is hoping to present Elizabeth a Certificate of
Achievement at a not-too-distant future Council meeting.

Mr. Clark noted that when Elizabeth won by about one-quarter of a second last Friday, she
defeated the three-time champion from Hawken High School who had won her Freshmen,

Special Meeting of Council
February 25, 2013

Sophomore and Junior years.

The Westshore CERT Report for 2012 has been received by the Mayor.

The Emergency Notification Task Force continues to meet and refine the city’s methodology for
getting the word out in an emergency. Tricia Granfors, the Executive Director of CERT is on
that committee.

State of the City sponsored by the Westshore Chamber of Commerce will be held May 14 at a
location and time to be announced.

Mayor Sutherland has been notified by Bradley Bay Health Center that they have been rated
No. 1 in the State of Ohio for Family Satisfaction, in comparison to over 900 nursing homes.
The Mayor expressed congratulations to Bradley Bay Health Center, noting that they certainly
provide a lot of service to residents and family members.

The Mayor expressed kudos to Police Officers Kunikis, Ingham, and Palmer who were involved
in a case involving a young, special needs child who had gotten out of his home at 4:30 a.m. in a
snow storm and with bare feet. The Officers were able to get the child back home safely.

Mayor Sutherland stated that the City of Bay Village tends to have employees who fly under
the radar. They don’t do anything outstanding or dramatic, but are still really dedicated. An
electrician by the name of Al Stier has made it his personal mission to save the city literally
hundreds of dollars on light bulbs. He is a man on a mission, and he is planning the work and
working the plan. The Mayor gave a shout-out to Al for his creativity and his efforts on behalf
of the city and saving us money.

AUDIENCE

The following members of the audience signed in this evening: Jerrie Barnett, Denny and Tara
Wendell, Dick Majewski, Russell Thompson, Barb Harrell

Jerrie Barnett, 316 Bayview Road, asked when the work on Wolf Road going to be complete.

Mr. Galli stated that the aerial sewer was on line about two weeks ago. Because the weather
is favorable now, the contractor is doing some sidewalk and curb work. A street sweeper was
assigned to the area today. It is hoped that by the end of the week the barrels will be removed.

Nancy Brown, Wolf Road, expressed support of the Mayor’s comments about the Emergency
Notification Task Force. The Task Force that the Mayor put together is working very hard and
will have something in the next two weeks to share. Ms. Brown stated they have some really
great ideas and she cannot express enough how hard they have been working. Ms. Brown
expressed kudos to the Mayor for putting that team together.

Ms. Brown stated that also the Mayor had mentioned CERT. Nancy Brown had an opportunity
to go to CERT training this past Saturday, which is free, and should be taken by more residents.

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Special Meeting of Council
February 25, 2013

Ms. Brown stated that she would like to point out that out of about 40 people that signed up for
the class, close to 30 in the class were Bay Village residents. Their driving force was Hurricane
Sandy. They want to be better prepared, help serve their community better, and are very
concerned about the vulnerable residents in the city.

Ms. Brown asked if there could be clarification provided on the hospitalization legislation that is
on this evening’s agenda. At the last meeting attended, Medical Mutual legislation was adopted.

Mr. Clark stated that the City Council had provided for Medical Mutual of Ohio to be the city’s
administrative agent to handle claims for the next three years. The item on the agenda tonight
will be withdrawn and it is totally unrelated to that.

Mr. Tadych introduced and read RESOLUTION NO. 13-10, AUTHORIZING THE
DIRECTOR OF FINANCE TO TRANSFER MONTHLY OPERATING FUNDS, AND
DECLARING AN EMERGENCY, and moved for adoption.

There being no further discussion, Mr. Clark called for a vote on the motion to adopt Resolution
No. 13-10.

Roll Call on Suspension of Charter Rules:
Yeas- Clark, Lee, Lieske, Miller, Tadych
Nays-None
Roll Call on Suspension of Council Rules:
Yeas –Clark, Lee, Lieske, Miller, Tadych
Nays–None
Roll Call on Use of the Emergency Clause:
Yeas –Clark, Lee, Lieske, Miller, Tadych
Nays -None
Roll Call on Adoption:
Yeas–Clark, Lee, Lieske, Miller, Tadych
Nays–None.

Mr. Clark announced adoption of Resolution No. 13-10 an emergency measure, by a vote of 5-0.

Mr. Tadych introduced and read Ordinance No. 13-11, MAKING TEMPORARY 2013
APPROPRIATIONS FOR THE CURRENT AND ORDINARY EXPENDITURES OF THE
CITY OF BAY VILLAGE, OHIO, PENDING RECEIPT OF THE AMENDED OFFICIAL
CERTIFICATE OF ESTIMATED RESOURCES DURING PART OF THE FISCAL YEAR
ENDING DECEMBER 31, 2013, INCLUDING TEMPORARY APPROPRIATIONS
HERETOFORE MADE IN ORDINANCES 12-108 AND 13-08, AND DECLARING AN
EMERGENCY, and moved for adoption.

There being no further discussion, Mr. Clark called for a vote on the motion to adopt Ordinance
No. 13-11.

Roll Call on Suspension of Charter Rules:

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Special Meeting of Council
February 25, 2013

Yeas- Lee, Lieske, Miller, Tadych, Clark
Nays-None
Roll Call on Suspension of Council Rules:
Yeas –Lee, Lieske, Miller, Tadych, Clark
Nays–None
Roll Call on Use of the Emergency Clause:
Yeas –Lee, Lieske, Miller, Tadych, Clark
Nays -None
Roll Call on Adoption:
Yeas–Lee, Lieske, Miller, Tadych, Clark
Nays–None.

Mr. Clark announced adoption of Ordinance No. 13-11 an emergency measure, by a vote of 5-0.

Mrs. Lieske read and introduced ORDINANCE NO. 13-12, AUTHORIZING THE FILING
OF AN OFFICE OF CRIMINAL JUSTICE SERVICES (OCIS) SPECIAL SOLICITATION
GRANT – LAW ENFORCEMENT APPLICATION, AND DECLARING AN EMERGENCY,
and moved for adoption.

Mrs. Lieske expressed appreciation to Police Chief Wright for seeking this opportunity.

Mr. Clark asked if there is any idea as to when the city might hear back as to the results of their
application for this grant.

Chief Wright stated that it is not known the total pool of money available, or when the results
will be announced. A high number of cities are expected to apply for this grant since matching
funds are not required.

There being no further discussion, Mr. Clark called for a vote on the motion to adopt Resolution
No. 13-12.

Roll Call on Suspension of Charter Rules:
Yeas- Lieske, Miller, Tadych, Clark, Lee
Nays-None
Roll Call on Suspension of Council Rules:
Yeas –Lieske, Miller, Tadych, Clark, Lee
Nays–None
Roll Call on Use of the Emergency Clause:
Yeas –Lieske, Miller, Tadych, Clark, Lee
Nays -None
Roll Call on Adoption:
Yeas–Lieske, Miller, Tadych, Clark, Lee
Nays–None.

Mr. Clark announced adoption of Resolution No. 13-12 an emergency measure, by a vote of 5-0.

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Special Meeting of Council
February 25, 2013

In compliance with Section 121.22 of the Ohio Revised Code, Mr. Lee MOVED to adjourn to
Executive Session regarding labor contracts, contracts, personnel, and litigation, at 9:27 p.m.

Roll Call Vote: Yeas- Miller, Tadych, Clark, Lee, Lieske. Nays- None. Motion passed 5-0.
Also present in Executive Session were Mayor Sutherland, Law Director Ebert, and Finance
Director Mahoney.

Council reconvened in an open meeting at 10:03 p.m. Present were: Clark, Lee, Lieske, Miller,
Tadych.

There being no further business to discuss, the meeting adjourned at 10:11 p.m.

__________________________________
Dwight Clark, Councilman-at-large

____________________________
Joan Kemper, Clerk of Council

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